The below explains how to set up an email supplier and displays the email structure.

• Sign in to the Rx365 Back Office or select Modules -> Product Maintenance

• Select the Config Tile.

• From the left-hand menu, select the Supplier option.

• Choose the required Supplier, or if not already created, then click

Fill out the information required below

Email Order Templates

• Account number: Enter the account number for the store for that supplier.
• Rep first name: enter the first name of the contact person.
• Rep last name: enter the last name of the contact person.
• Rep e-mail address: enter the e-mail address of the supplier.
• Include the product supplier reference in the e-mail: When ticked, it will include a supplier reference if there is one available against that product. The supplier reference is found in the orders tab in product setup.
• Include the product EAN barcode in the e-mail: when ticked the primary bar code linked to, the product will get sent.
• Include my account number in the e-mail: When ticked the account number for that store will get sent in the e-mail.
• Header text: You can enter a header text which will go on the body of the e-mail.
• Footer text: You can enter a footer text which will go on the footer of the e-mail.

E-mail structure sent to supplier

• Please click here to confirm receipt of this order: When an individual clicks on the button, it takes them to a retail 365 screen and asks them to put in their name (optional) and press the confirm button.

• Press the confirm button, and a reply comes back to say the order is confirmed successfully.

Orders Module -> Waiting to check in

• In the waiting to check in section, and under the supplier that you just sent the e-mail order for, you will see the following details when you look at the order.
  • You will see the notification that the supplier has confirmed they have received the order, showing the name of the person you sent the e-mail to, the date, and the time they confirmed the order had been received.